Questionnaire Online User Manual

 

1. Introduction

The Questionnaire Online offers quick and easy way to conduct a quiz or survey in Internet.
Typically, it takes the following steps:

  • Questionnaire is designed
  • Users are trained on a test set of questions [optional]
  • Users fill up the questionnaire
  • Results are analyzed

The system has 3 predefined user roles:

  • Administrators
  • Users
  • Managers

Administrators - manage user accounts within given domain; draw up and edit the questionnaire.
Users - answer the questionnaire.
Managers - analyze results of the quiz or survey.

2. Questionnaire design

Questionnaire is designed by administrator.
At this stage administrator can:

  • create / edit / remove questions
  • make up / edit / remove questionnaires
  • manage user accounts

As a first step, you should prepare questions for the questionnaire. If your questions belong to different areas of expertise, you can split them into appropriate logical groups (categories).

Next, you should draw up the questionnaire itself and select questions for it. You can select questions from different groups to make up the questionnaire.

Finally, you create user accounts. You may want different groups of users to answer different sets of questions (different questionnaires). You can set up user account to belong to specific user group. All users from the same user group will answer the questionnaire assigned to the user group.

2.1. Drawing up questions

To start working you have to log in to the system. Then switch to the Questions tab to start editing the questions.

2.1.1. Creating question categories

Select Question Categories -> Add menu item. The Question Category Profile form is displayed:

Category Name - short category name.
Description - optional description of the category.

Click the Add button at the bottom of the form to save category profile.

2.1.2. Creating questions

Select Questions -> Add menu item. The Question Profile form is displayed:

Question No. - question number.
Category - the category this question belongs to.
Text - the question body itself.
Description - optional description of the question.

Click the Add button at the bottom of the form to save question profile.

2.1.3. Editing and removing questions

Select Questions -> All Questions menu item. The table is displayed that lists all the questions. Click on the question to invoke Question Profile form. To edit the profile click Edit button at the bottom of the form. Click the Save button to save changes to the question profile.

To remove question click the Delete link in the table row.
To clear the list of questions click Delete All Questions button.

2.1.4. Adding answers to the question

Select Questions -> All Questions menu item. The table is displayed that lists all the questions. Click on the question to invoke Question Profile form. Select Question -> Answers menu item. The Question Answers form is displayed.

To add new answer to the question click Add Answer button. New row is added to Question Answers section:

No. - answer number.
Rating - points the user gets if this answer is selected.
Validity - the flag indicates this is a correct answer to the question.
Text - text of the answer.

To edit the answer click the Edit link in the table row. To save the changes click the Save button.

2.1.5. Setting picture for the question

You can associate an image with the question. The picture will be displayed next to the text of the question.
To set the picture, select the question from the list first. Next, select Question -> Picture menu item to invoke Question Picture form. Press Edit button to select new image. Specify path to image on the disk and press Save button to upload selected image.

To remove the picture press Remove button on Question Picture form.

Now you can upload images in BMP, GIF, PNG and JPEG format.

2.2. Questionnaire management

2.2.1. Creating new questionnaire

Switch to Questionnaire tab to start managing questionnaires. Select Questionnaires -> Add menu item. The Questionnaire Profile form is displayed:

Name - short questionnaire name.
Description - optional description of the questionnaire.
Active - the flag indicates the questinnaire is ready to use.
Pass once - the flag indicates users can fill up this questionnaire only once. To let the second pass, previous results should be removed.
Answer All Questions - the flag indicates users should answer all questions in this questinnaire.
Number of Questions to Answer - the number of questions user should answer in this questinnaire. The specified number of questions will be selected in the random order from the questionnaire.
User Group - the group of users the questionnaire is assigned for.
Allow Training - the flag indicates questionnaire can be used in the process of training.

Click the Add button at the bottom of the form to save questionnaire profile.

2.2.2. Editing and removing questionnaires

Select Questionnaires -> All Questionnaires menu item. The table is displayed that lists all the questionnaires. Click on the questionnaire to invoke Questionnaire Profile form. To edit the profile, click Edit button at the bottom of the form. Click the Save button to save changes to the questionnaire profile.

To remove the questionnaire click the Delete link in the table row.
To clear the list of questionnaires click Delete All Questionnaires button.

2.2.3. Adding questions to the questionnaire

Select Questionnaires -> All Questionnaires menu item. The table is displayed that lists all the questionnaires. Click on the questionnaire to invoke Questionnaire Profile form. Select Questionnaire -> Questions menu item on the left. The Questionnaire Questions form is displayed. The table lists all the questions associated with this questinnaire now.

To add the question to the questinnaire, select the question in the combo box, then set the question index in the questionnaire and click Add button. The index number is not shown to the user, still it determines the order in which questions are displayed.

To remove the question from the questionnaire click the Remove link in the table row.
To clear the list of questions click Remove All Questions button.

2.3. User management

2.3.1. Creating user groups

Administartor can organize the users into several groups. To create a new user group, switch to the Users tab, then select Groups -> Add menu item to invoke Group Profile form:

Group Name - short group name.
Description - optional description of the group.

Click the Add button at the bottom of the form to save group profile.

To edit existing user group select Groups -> All Grouos menu item. The table is displayed that lists existing user groups. Click on the user group to invoke Group Profile form. To edit the profile, click Edit button at the bottom of the form. Click the Save button to save changes to the question profile.
To remove user group click the Delete link in the table row.

2.3.2. Creating user accounts

Select Users -> Add menu item. The User Profile form is displayed:

User Name - user name in the Questionnaire Online.
Password - password.
User Role - one of predefined user roles.
User Group - user group this user belongs to.
First Name - personal information / first name.
Last Name - personal information / last name.
Middle Name - personal information / middle name.
Comment - personal information / comment line.

Click the Add button at the bottom of the form to save user profile.

2.3.3. Editing and removing user accounts

Select Users -> All Users menu item. The table is displayed that lists all user accounts in the domain. Click on the user account to invoke User Profile form. To edit the profile, click Edit button at the bottom of the form. Click the Save button to save changes to the question profile.
To change the user account password, click Change link in the Password column of the table that lists user accounts. Alternatively, select User -> Change Password menu item while working with User Profile form. Enter new password and click the Set Password button to save changes.

To remove user account click the Delete link in the table row.
To clear the list of user accounts click Delete All Users button.

3. Filling up a questionnaire and training

To start answering questions, log in to the system. The table shows the list of questionnaires assigned to you. To start answering questions choose the questionnaire and click Start button.
For each question, several alternate answers are offered. Select the correct one and click Next>>> button to proceed to the next question.

After all questions are answered the system shows your results for current questionnaire.
If current questionnaire is designed for training, Training button will also be available at the end of questionnaire. In Training mode you can pass through the questinnaire once more and compare your answers with correct ones.
To return to the list of questionnaires click New questionnare button.

4. Results and statistics

To check results and statistics, user must be assigned to Manager role. The manager can analyze results by questionnaire and by user.

4.1. Results by questionnaire

Switch to Results tab. Select Questionnaires -> All Questionnaires menu item. The table is displayed that lists all the questionnaires. Click on the questionnaire to see Questionnaire Results table. The following statistics is available for each user who filled up the questionnaire:

  • start time and finish time
  • number of questions
  • number of correct answers
  • user's score

You can sort the results by table columns. Click the column header to sort.

To remove the record click Delete link in the table row.
To clear all the records click Delete All Records button.

4.2. Results by user

Switch to Results tab. Select Users -> All Users menu item. The table is displayed that lists all users who filled up questionnaires. Select the user to see his/her statistics. The following information is available for each questionnaire answered:

  • start time and finish time
  • number of questions
  • number of correct answers
  • user's score

You can sort the results by table columns. Click the column header to sort.

To remove the record click Delete link in the table row.
To clear all the records click Delete All Records button.

4.3. Reports

To prepare report, see 4.1. Results by questionnaire and 4.1. Results by user.

To print the results click Print button at the bottom of the report table. The new window is opened that contains report in printable format. Select File->Print... to print the report.